UK waste compliance templates,
free for to download.
Blank, printable PDF versions of the waste documents UK operators have to keep - laid out exactly like the official forms. Grab what you need - no signup, no email required. When you're ready to stop filling them in by hand, LoadSnap generates them for you.
The templates
Print-ready. True to the official forms.
Each PDF mirrors the regulator's layout so a printed copy is accepted exactly like the paper version. Fill them in on-site or at the desk.
Duty of care · WMC2A
Waste Transfer Note (WTN) - English
The standard duty-of-care note for every non-hazardous waste transfer between a producer, carrier and receiver. Sections A-D laid out exactly like the GOV.UK form - print, fill in and sign.
Download WTN templateNodyn trosglwyddo gwastraff
Waste Transfer Note (WTN) - Welsh
The Welsh-language duty-of-care transfer note (Welsh Government form WG38239), for waste transfers carried out in Wales. The English WTN above is the matching English version.
Download Welsh WTNEA form HWCN01
Hazardous Waste Consignment Note (HWCN)
The three-part consignment note for hazardous waste movements - producer/holder, carrier and consignee copies in one document, ready to print and hand out.
Download HWCN templateThese templates are provided free for convenience and are not legal advice. You remain responsible for completing them correctly and meeting your duty-of-care obligations.
Filling it in
What a waste transfer note must include.
Both parties complete the note and both must sign it - the person handing the waste over and the person taking it. An invoice or other paperwork is acceptable instead of the form, as long as it carries all of the required information.
Rather not fill it in by hand? The free WTN generator produces a completed, signable note online.
The Waste Duty of Care Code of Practice sets out what the written description of waste has to contain. On the standard form that means:
An accurate description of the waste, with its EWC code
The classification code from the List of Wastes (also called the European Waste Catalogue). “General waste” is not a description; “mixed municipal waste, 20 03 01” is.
Quantity and containment
How much waste there is, whether it is loose or in a container, and the container type - skip, bags, drum.
Time, date and place of transfer
When and where the waste changed hands.
Both parties' names, addresses and signatures
Transferor and transferee. Electronic signatures are fine, as long as an enforcement officer can view them.
The capacity each party is acting in, and their authorisation
Producer, importer, registered waste carrier, broker or dealer - plus the matching permit or registration number. Where a broker or dealer is involved, their registration number goes on the note too.
The transferor's SIC code
The 2007 Standard Industrial Classification code of the business the waste came from.
The waste hierarchy declaration
A statement confirming the duty to apply the waste hierarchy under regulation 12 of the Waste (England and Wales) Regulations 2011 has been met. It is printed on the form - it still needs to be true.
A transfer note is only for non-hazardous waste - hazardous movements need the consignment note above instead. Unsure which side of the line your waste sits? Run it through the hazardous waste checker. And note the duty of care paperwork applies to businesses, not householders - domestic collections work differently.
Repeat collections
Season tickets and how long to keep everything.
For regular, identical collections you do not need a fresh note every time. A season ticket - often called an annual waste transfer note - is a single WTN covering a series of transfers for up to a year. The conditions: the waste type, the carrier and the waste holder must all stay the same for the life of the ticket. Several sites served by the same carrier for the same waste can be listed in a schedule to one ticket, and you should keep a record of collection times and quantities alongside it. Season tickets only exist for non-hazardous waste.
Retention is where paper systems quietly fail audits. Keep waste transfer notes for two years from the transfer, a season ticket and its schedule for two years after its last transfer, and hazardous waste consignment notes for three years (receiving sites have their own, longer rules). Landfill operators keep non-hazardous records for six years. If the Environment Agency or Natural Resources Wales asks for a copy and you cannot produce it, that is an offence in itself.
One honest caveat before you print a year's supply: paper notes are on the way out. DEFRA's digital waste tracking service replaces them - mandatory for receiving sites in England, Wales and Northern Ireland from 1 October 2026, in Scotland from 1 January 2027, and for carriers, brokers and dealers in a planned second phase from October 2027. These templates cover you today; the digital waste tracking guide covers what happens next.
FAQ
Template questions, answered.
Tired of filling these in by hand?
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