Product tour
Watch LoadSnap work.
Filmed in the real product.
Pick the side of the trade you are on and watch one load go through it, start to finish. Narrated, captioned, four minutes at most. The phone apps are underneath.
This is what receiving waste looks like in LoadSnap.
Filmed in the product, not drawn in a slide deck. A real load through a real gate.
A load in at the gate, checked and filed
The three ways a receipt starts, a load the gate sent up being checked at a desk, the DEFRA filing and the quarterly return, carriers checked against the register, and the gate fee behind it.
In this film
Jump to a partSpoken throughout. Captions are on the CC button, in the same words.
Read the film insteadevery line it says, 15 lines
- 0:00This is a receiving site in LoadSnap, from the load on the weighbridge to the DEFRA filing.
- 0:05The dashboard tells you what needs doing. Here, three loads the gate has weighed in, waiting for the office to check them.
- 0:11Every load the site has taken in, whatever stage its paperwork is at.
- 0:16A receipt starts one of three ways.
- 0:18Type it in, scan the paper transfer note the driver handed you, or type the code the carrier gave you and the whole load comes through.
- 0:27This one came up from the gate. Open it, and the load, the carrier and the weight are all here.
- 0:31The checklist says what's still missing before DEFRA would. This one has no waste code.
- 0:36Click it, search by number or by name, and pick it.
- 0:41Saved as you go, and the checklist ticks it off.
- 0:44When it is right, one press sends it to DEFRA. Nothing goes until a person has checked it.
- 0:49Everything that has gone to DEFRA, with the tracking number they give back.
- 0:54And the quarterly return to the Environment Agency builds itself from the same loads.
- 0:59Every carrier that tips here is checked against the public register, so a lapsed licence shows up at the gate, not at an audit.
- 1:07Gate fees are invoiced from the loads you took in, so nothing is typed twice.
- 1:11Weighed once, checked once, filed once.
Read the film insteadevery line it says, 31 lines
- 0:00This is LoadSnap for a waste carrier. Skips, grab loads, clearances, roll-on roll-off: it all runs the same way.
- 0:07Here is the day on the timeline. Every vehicle, and everything it is doing.
- 0:14Work comes in through your website, a booking link, or a phone call.
- 0:19Everything the customer told you is here, and one click turns it into a job.
- 0:25Pick the kind of job: delivery and collection, a clearance, a wait while load, a service on site, or a collection only.
- 0:33This one is skips. Pick the day they go out.
- 0:37The customer and who to ring on the day came across from the enquiry.
- 0:42Three skips, and the waste code, searched by number or by name.
- 0:51Each skip gets its own visits. The three empties go out stacked on one vehicle.
- 0:55Full skips can't be stacked, so each one comes back on its own visit, on whichever day and vehicle suits.
- 1:04Want paying up front? Email them a payment link, and they pay by card.
- 1:08Create it, and the job and all its visits are booked.
- 1:13Anything without a vehicle waits on the left. Drag it onto one, and that driver has it.
- 1:19Or let drivers pick their own vehicle in the morning. It is one switch, and it is your call.
- 1:25Out on the road, the driver app does the rest.
- 1:28First, a skip to drop off. Setting off tells the customer you are on the way, if you want it to.
- 1:34A photo of where it was left, and the customer signs for it.
- 1:40Then a full one to collect.
- 1:44The office booked the waste and the code, so the driver is checking, not typing. A photo of the load goes on it.
- 1:50The customer signs, the driver signs, and between them that is the transfer note.
- 1:57The transfer note is made there and then. Email it to the site, or show the code at the weighbridge.
- 2:03Back at the yard, the driver signs the load in, so the office knows where every load is tonight.
- 2:09Every collection makes its own transfer note, signed on the phone.
- 2:15It fills itself in from the job and the phone, ready for the customer or an inspector.
- 2:21Then say where the load went. If it went to two places, split it, and each part gets its own paperwork.
- 2:26Most of it to the transfer station, and the metal to the recycling centre.
- 2:34Each part gets its own weight, and its own transfer note.
- 2:42Need a fresh skip on a running job? Add an exchange to it, and it goes on the timeline.
- 2:49Here is the job, with every visit under it.
- 2:53The invoice is raised from the job, so nothing is typed twice, and customers can pay it by card.
- 3:01From the first phone call to getting paid, whatever kind of waste work you do.
Read the film insteadevery line it says, 39 lines
- 0:00LoadSnap is for carriers, receiving sites and brokers.
- 0:03This firm does both, so here is one load, from the first phone call to the DEFRA filing.
- 0:08Work comes in through your website, a booking link, or a phone call.
- 0:13Open one, and everything the customer told you is already here.
- 0:16One click turns it into a job, and a new customer is added on the way.
- 0:22Pick the kind of job: delivery and collection, a clearance, a wait while load, a service on site, or a collection only.
- 0:29This one is skips. Pick the day they go out.
- 0:34The customer and who to ring on the day came across from the enquiry.
- 0:38Three skips, and the waste code, searched by number or by name.
- 0:48Each skip gets its own visits. The three empties go out stacked on one vehicle.
- 0:52Full skips can't be stacked, so each one comes back on its own visit, on whichever day and vehicle suits.
- 1:02Want paying up front? Email them a payment link, and they pay by card.
- 1:06Create it, and the job and all its visits are booked.
- 1:10And there it is on the timeline, on the lorry you picked.
- 1:14The board shows every job by where it is up to.
- 1:17And the route view plans each round, tip included, before anyone sets off.
- 1:24Once they're out, you can see where every driver is without ringing round.
- 1:30When the load reaches your own yard, the gate is on the same app.
- 1:34A lorry pulls on. Take in asks how the load arrived.
- 1:37Scan the driver's code, pick one of your own collections, photograph the paper note, or type it in.
- 1:43By hand, it is three short steps. First, who brought it.
- 1:48And whose waste it is.
- 1:51Then what is on the lorry. The container, and the code, searched by number or by name.
- 1:56What it actually is, and the weight off the bridge.
- 2:00The summary adds itself up. If the load is not what was declared, this is where it is part-rejected or turned away.
- 2:07The driver gives their name and signs for what they brought.
- 2:11The operator signs for taking it, and between them that is the transfer note.
- 2:16Logged, and on the office screen before the lorry has pulled off the bridge.
- 2:20Every load weighed in at the gate lands here, in the office.
- 2:24This one came up from the gate. Open it, and the load, the carrier and the weight are all here.
- 2:29The checklist says what's still missing before DEFRA would. This one has no waste code.
- 2:34Click it, search by number or by name, and pick it.
- 2:39Saved as you go, and the checklist ticks it off.
- 2:42When it is right, one press sends it to DEFRA. Nothing goes until a person has checked it.
- 2:47Everything that has gone to DEFRA, with the tracking number they give back.
- 2:52The same job bills the customer, so the invoice, the transfer note and the DEFRA record never disagree.
- 2:59One button emails it, with your bank details on it.
- 3:02Compliance keeps an eye on MOTs, licences and permits, so nothing runs out without you knowing.
- 3:08One record, from the enquiry to the filing.
The phone apps
And on a phone at the weighbridge
The phone is optional. If your weighbridge is run from the office, the same load is taken in on the screen above and nobody needs a phone at all.
What your weighbridge operative sees
Whoever is on the bridge or out in the yard can take the load in on a phone, by hand or by scanning the driver's code, and it is away before the lorry pulls off. We call that person a weighbridge operative.
0:53
One screen at a time
Short films of the parts you just watched, free to play, each with its own page.
DEFRA rollout
What the films show is Phase 1. Here is what changes in Phase 2.
DEFRA mandates the receiving side first and the carrying side a year later. LoadSnap is built for both, and the receiving workflow simply gets shorter when carriers come on board.
Phase 1 · nowFrom 1 October 2026
Receivers file, as in the receiving film
The carrier still arrives with a paper transfer note, so the receiving site is the one that records the movement digitally and files it to DEFRA.
- Operative selects the carrier from the saved library and adds the vehicle and driver
- Each item captured - photo + AI-suggested EWC where the load's visible, manual entry for sealed loads; the operative confirms
- Container, form and weight captured at the bridge
- Back office reviews and files the movement - a Waste Tracking ID comes back
Phase 2 · nextExpected from 2027
Carriers join - and the receiver flow gets shorter
Once carriers are mandated, the movement is created and given a Waste Tracking ID when the job is planned. The driver carries that ID to the gate, so the receiver stops re-keying and starts confirming.
- The operative enters the carrier's code; the waste details pre-fill from the carrier's submission
- They still photograph and weigh the load - that part doesn't change
- Back office checks what the carrier filed to DEFRA against what actually arrived
- If the figures don't match, they correct the record before it's finalised
Digital waste tracking is live
The mandate is here.
Automate compliance.
Receiving sites in England and Wales have had to record every load digitally since 1 October 2026. Start a 14-day free trial in minutes, cancel any time before it ends, and file every load from day one.
DEFRA API integrated · EA carrier verification · UK data residency