Digital waste tracking is now mandatory for receiversThe guide

Every licence, every expiry,
in view for .

Carrier registrations, site permits, driver licences, training records, insurance - and the DEFRA submission status of every load. One dashboard that warns you before anything lapses and shows you what hasn't been filed yet.

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LoadSnap's compliance page: nothing expired, one item due soon, and everything that needs action listed by vehicle, carrier and record

2 days

DEFRA filing window

Receipts due in 2 working days

Live

EA register checks

Carriers & brokers verified

1 click

Audit pack export

The evidence, organised

0

Spreadsheet trackers

Expiries live in one place

Stay ahead of the regulator

No more expired-licence surprises.

Carrier & broker registration

Verify against the live EA register and track your own renewal dates.

Site permits & exemptions

Keep environmental permits and exemptions on file with expiry reminders.

Driver licence checking

Track licence categories, expiries, and (as an add-on) DVLA licence checks.

Training records

Log certifications and refreshers; see who's due before they fall out of date.

Expiry alerts

Warnings fire well ahead of any lapse - licences, permits, MOT, insurance.

DEFRA submission status

Every load shows as filed, queued, or failed - with its DEFRA reference once it lands.

Missing receipts

DEFRA expects receipts filed within 2 working days. Loads approaching or past that window are flagged before they become a problem.

Audit pack export

Generate an organised compliance pack for an audit in one click.

One place for the paperwork

The folder that maintains itself.

Compliance documents usually live across email, drawers, and someone's memory. LoadSnap keeps them in one place, current, and ready to show.

  • Live EA register checks

    Confirm a carrier or broker is registered, in real time.

  • Renewal reminders

    Never let a registration or permit lapse unnoticed again.

  • Everyone covered

    People, vehicles, and sites tracked together.

Site manager in hard hat and hi-vis carrying paperwork across a waste transfer station yard past a parked lorry

Expiry alerts

Chase the renewal, not the deadline.

A lapsed carrier registration doesn't announce itself. It sits quietly in a drawer until an audit, a gate check, or a lost contract finds it. LoadSnap watches every expiry date you file and starts warning you long before the date arrives - so a renewal is a routine job, not a crisis.

  • Set once, tracked forever

    Add the licence, permit or certificate with its expiry date; the dashboard does the remembering.

  • Warnings ahead of the lapse

    Upcoming expiries surface on the dashboard well before the date, ordered by how soon they bite.

  • Flagged until fixed

    Anything expired stays at the top of the dashboard until it's renewed or retired - it can't quietly disappear.

LoadSnap's compliance page on the Vehicles tab: an MOT due in 16 days flagged, and each vehicle's MOT, tax and insurance expiry

Questions

Good to know.

01What does the compliance dashboard actually track?
Carrier and broker registrations, environmental permits and exemptions, driver licences and training records, vehicle documents like MOT and insurance - plus the DEFRA submission status of every load, including receipts that haven't yet been filed within the 2-working-day window.
02How do licence expiry alerts work?
Every document you file has an expiry date against it. The dashboard warns you well before that date and keeps the item flagged until it's renewed - so a lapsed carrier registration or site permit never comes as a surprise at the gate or in an audit.
03Does it check the EA carrier register?
Yes. From the Pro plan, LoadSnap verifies carrier and broker registrations against the live Environment Agency register and flags anything expired or missing.
04Is driver licence checking included?
Licence tracking is included; automated DVLA driver licence checks are available as an add-on on Business and Enterprise plans.
05What goes into the audit pack export?
One click assembles your registrations, permits, training records and movement paperwork into an organised pack you can hand to an auditor or regulator - rather than pulling files together on the day of the visit.

Digital waste tracking is live

The mandate is here.
Automate compliance.

Receiving sites in England and Wales have had to record every load digitally since 1 October 2026. Start a 14-day free trial in minutes, cancel any time before it ends, and file every load from day one.

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DEFRA API integrated · EA carrier verification · UK data residency