Waste tracking is now mandatoryGuide

Every note made from the job.
Nobody types it up.

Every collection makes its own waste transfer note, filled from what the driver logged and signed on the phone. Hazardous waste gets its consignment note, regular loads a season ticket, and destruction its certificate.

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Watch: Waste transfer notes 0:42

A transfer note from every collection.

Filled in from the job: the producer, the carrier, the waste and where it went. A real PDF, in English or Welsh, with every part ticked off and any missing signature marked.

Waste transfer note

WTN-2026-0182

Complete
Producer
Bramhope Developments Ltd
Carrier
Northgate Waste Services Ltd
Waste code
17 09 04
Weight
2.6 t

Hazardous waste, nothing missed.

The consignment note carries its own code, the hazard codes are flagged, and what is still missing shows in red before anyone signs.

Consignment note

NORTHG/A1234

  • Consignment code
  • Hazard codes for every line
  • Producer's signature
  • Consignee's details

Regular loads, signed once a year.

A season ticket covers up to twelve months of the same waste from the same producer. The rules are checked for you: one producer, one waste, fixed sites, nothing hazardous.

Season ticket

Bramhope Developments Ltd

In force
  • Same producer and receiving site
  • One waste description
  • Non-hazardous waste only
  • Producer's signature

Also on file.

Certificates of destruction

Issued from the load, so the weights always match. Not a WEEE evidence note.

Filed for you

Every note files itself in Documents, searchable by name, site or reference.

Filed to DEFRA

On every plan. DEFRA takes submissions from receiving sites in phase one.

More films

Hazardous consignment notes

0:36

Season tickets

0:40

Certificates of destruction

0:36

The document archive

0:24

Questions

Good to know.

01Are the notes in Welsh?
Yes. A transfer note comes in English or Welsh, with the same sections in the same places.
02Who signs?
The producer and the driver sign on the phone at collection, and the receiving site signs when the load arrives.
03Where are the notes kept?
Every note files itself in Documents, searchable by name, site or reference, and kept for the retention period.
04Do you file to DEFRA?
Yes, on every plan. DEFRA takes submissions from receiving sites in phase one, so a receipt is what is filed today.

Digital waste tracking is live

The mandate is here.
Automate compliance.

Receiving sites in England and Wales have had to record every load digitally since 1 October 2026. Start a 14-day free trial in minutes, cancel any time before it ends, and file every load from day one.

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