A filled-in waste transfer note, box by box
A fully completed waste transfer note for an ordinary skip job, with every box explained and the three that are most often left blank.
LoadSnap team
UK waste compliance
The quickest way to learn a form is to see one filled in properly. Here is a complete waste transfer note for one ordinary job, a skip of mixed waste from a kitchen refit, with the reason behind every box. It follows our <a href="/free-templates">free template</a> box for box.
The job
A builder is ripping out a kitchen in a terraced house and hires an 8 yard skip. When it is full, the skip firm takes it to a transfer station 6 miles away.
- Builder (the producer)
- Oakfield Build Ltd (made up), a small firm that refits kitchens
- Where the waste was made
- 14 Elm Terrace (made up), the homeowner's house
- Skip firm (the carrier)
- Brookside Skips Ltd (made up), upper tier registration CBDU000000 (made up)
- Going to
- Riverside Recycling (made up), a permitted transfer station 6 miles away
- The load
- An 8 yard skip, about 2 tonnes. Plasterboard kept out and bagged separately.
That handover, builder to skip firm, is the note we fill in here. The skip firm writes a second note when it tips at the transfer station.
Section A: describing the waste
- A1 Description
- Mixed waste from a domestic kitchen refit: old kitchen units, worktops, ceramic tiles, timber offcuts, brick and plaster rubble. No plasterboard, no asbestos, no liquids.
- List of Waste code
- 17 09 04
- A2 How is it contained?
- Skip (8 yard)
- A3 How much?
- One 8 yard skip, estimated 2 tonnes. Weight to follow from the weighbridge ticket.
The description is written so that someone who has never seen the skip could picture it. Say what it is, where it came from, and what is not in it when that matters. "Plasterboard kept separate" tells the transfer station why the load is safe to tip with mixed waste.
The code is 17 09 04, which the List of Wastes describes as "mixed construction and demolition wastes other than those mentioned in 17 09 01, 17 09 02 and 17 09 03". A kitchen refit is building work, and nothing hazardous is mixed in.
The quantity is an estimate at this point, because nobody has weighed it. That is allowed: give the skip size and a fair guess at the weight. The real figure comes off the weighbridge ticket at the tip.
The usual mistake
Writing 20 03 01, mixed municipal waste, because the skip looks like general rubbish. That code is for household and similar waste. Construction waste belongs in chapter 17, even when it comes out of a house. Our guide to EWC codes for skips explains where the line falls.
Section B: the person handing it over
- Waste hierarchy box
- Ticked
- B1 Full name
- The builder's site lead, who signs in Section D
- Company name and address
- Oakfield Build Ltd (made up), with its business address
- SIC code (2007)
- 41202
- B2 Council
- The council for the builder's business address
- B3 Are you
- The producer of the waste
The person handing the waste over is the builder, not the homeowner. The builder's work created the waste, so the builder is the producer, even though the skip sits outside someone else's house.
The SIC code is the code for what the business does. For a firm that builds and refits homes it is usually 41202, which Companies House lists as "construction of domestic buildings" (Companies House SIC list). A kitchen fitter may have registered 43320, joinery installation. For a limited company, use the code shown on Companies House.
The hierarchy box sits at the top of Section B. Ticking it confirms the builder has applied the waste hierarchy: thought about reducing, reusing and recycling before throwing away. It is a legal requirement in England and Wales.
The usual mistake
The homeowner's name in B1, no company and no SIC code. The note then no longer says who really produced the waste.
Section C: the person taking it
- C1 Full name
- The skip firm's driver
- Company name and address
- Brookside Skips Ltd (made up), with its yard address
- C2 Local authority?
- No
- C3 Are you
- A registered waste carrier, broker or dealer
- Registration number
- CBDU000000 (made up)
- Vehicle registration
- The skip loader's registration
The skip firm takes the waste, so it goes in Section C as the transferee. The important box is the registration number. A firm carrying other people's waste for money must be registered as an upper tier carrier, and in England those numbers start CBDU. The builder should check it before the job: see our guide to checking a carrier licence.
There is no box on this note for where the waste is going next. That is recorded on the second note, when Brookside hands the skip to Riverside Recycling. On that note the skip firm moves to Section B, and the transfer station goes in Section C with its permit number.
The usual mistake
No registration number at all, or a number that has expired. Upper tier registrations last three years. A number that ran out last spring proves nothing about you today.
Section D: the transfer itself
- D1 Address of transfer
- 14 Elm Terrace (made up), where the skip was lifted
- Date of transfer
- The day the skip was collected
- Time
- The time it was lifted
- D2 Broker or dealer
- None
- Transferor's signature
- The builder's site lead
- Transferee's signature
- The driver
The transfer happens where and when the waste changes hands, which on a skip job is the moment the full skip goes on the vehicle. If a broker arranged the job, such as a booking company with no vehicles of its own, it goes in D2.
Both people sign. A signature is the person's own mark, on paper or drawn on a screen. A name typed in by the driver on the builder's behalf is not one.
The usual mistake
Signed only by the driver. One signature is half a note. If the builder will not be on site, agree beforehand who signs for them.
The three boxes most often left blank
- 01SIC code. Ask for it when the skip is booked, and save it against the customer so it fills itself next time.
- 02Hierarchy box. Read it to the customer and ask them to tick it before they sign, every time.
- 03Carrier number. Print it on your notes so it can never be missing, and change it the day your registration is renewed.
The rules behind every box are in regulation 35 of the Waste (England and Wales) Regulations 2011 and the duty of care code of practice. Both sides keep a copy for at least two years.
In LoadSnap the driver fills in the note on the job from details already held for the customer, the site and your own registration, and the customer signs on the phone.
Fill in your own
Download the blank template in English or Welsh, or fill one in online with the free transfer note generator. For everything else about notes, read our waste transfer notes guide.
LoadSnap team
UK waste compliance
Written by the team building LoadSnap, the UK waste compliance platform for carriers and receivers.
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